Tender project planning freight

We generally split each tender project for transport, freight and logistics into 4 major parts:

• Phase 1 Research / RFQ / ITT
  Define requirements freight, suppliers and other bid data. Definition and publish RFQ/ITT.

• Phase 2 Bidding round 1
  Publish and retrieve bid data, analyze freight bid results.

• Phase 3 Bidding round 2
  Publish bid results to suppliers, retrieve additional data, analyze results.

• Phase 4 Definition / Contracts
  Overall analyses, negotiating forwarders and carriers, audits, contracts and implementation.

We usually plan 2 weeks idle between each phase in order to reserve time for forwarders calculating their bids and analyzing the data. An example of a one-fold tender timeline looks like:

• Week 1: Phase 1 Research / RFQ / ITT to forwarders
• Week 2: Phase 2 Bidding round 1
• Week 3 Idle
• Week 4 Idle
• Week 5 Phase 3 Bidding round 2 forwarders
• Week 6 Idle
• Week 7 Idle
• Week 8 Phase 4 Definition / Contracts forwarders

The overall project timeline depends on the size of the project. Worldwide projects with starting points in more continents can easy consume double or even three times the above mentioned schedule.

Since 2007 more than 20 logistics solutions have been developed and implemented for companies from almost all sectors like industry, logistics, transport and supply chain by Van der Meer Logistics Consultancy