Tender management process
Managing tendering can be a very time consuming exercise where strict times lines are very important. On the other hand issuing tenders is not standardized. This is where we come in.
What does our tender management system do?
The tendering starts when an appropriate Invitation To Tender (ITT) has been identified. The ITT is a formal document that is published by a purchasing company in order to notify other companies that bids for a piece of work, project or service is required. With a proper designed ITT you will save a lot of unnecessary work afterwards.
Bidding rounds
When all the ITT data is collected and saved in the tender database, suppliers will be informed digitally by standardized Excel files. This is where the bidding starts. Generally the bidding runs over 2 rounds. In round 1 the bidder/supplier will have to add prices for each lot/lane he wished to acquire.
After round 1 all bidders will be informed (anonymous) of the results. They might change their bid based on the results. They won't have to change all the individual prices, an all overall discount is possible.
When does the tender end?
After executing one, two or sometimes even three rounds starts the definition phase. In the negotiating with the best performing bidders, most of the time also the audit program for quality checking is taken into account. Making contracts, personal audits en eventually taking care of the implementation basic services.
Timelines
A relative small tender can be executed with 6 till 10 weeks where roughly 4 week work is required. A worldwide tender, with starting points in 3 continents might take 20 weeks where 10 weeks actual work is planned.
Interested?
Please contact us for more detailed information and we will sent you a detailed brochure.
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